Tracking My Time: How I Found More Hours in My Day

Since arriving home to Portland at the end of June, I’ve felt frustrated. There’s so much I want to do but never enough time to do it. At the same time, I feel like a total whiner. I mean, how lucky am I to be in this situation? I have tons of free time, no job, and I’m really able to do whatever I want. I’m damned lucky is what I am.

Yet it feels like I never do what I want. It feels like I’m always doing things I have to do or things for other people.

A couple of weeks ago, I was talking with my friend Paula Pant about this problem. “I wish I could figure out where all of the time is going,” I said.

“You should do a time inventory,” Paula said.

“What’s a time inventory?” I asked.

“Well, you know how the first step to losing weight is tracking calories? And you know how the first step to getting out of debt is logging how much you earn and spend? Well, a time inventory is sort of the same thing. For a certain length of time, you write down exactly how you’re spending your time. Here. I’ll send you a link.”

Paula pointed me to Laura Vanderkam’s website. Vanderkam offers free downloadable PDF forms and spreadsheets to help people track their time in fifteen-minute increments. As you go about your day, you jot down what you’re doing at various intervals.

Paula recently performed this time inventory exercise in her own life and found she was wasting almost eighteen hours a week on mindless stuff. Sounds like a lot, right? Well, last week I logged exactly where my time has been going. I’m afraid my results are worse than Paula’s…

The Good

First up, let’s look at what I’m doing right. The results of this experiment weren’t all bad, after all.

For instance, I’m getting an average of one hour per day of exercise. Last week I went to Crossfit three times, yoga once, and enjoyed a few bike rides. That doesn’t include all of the times I walked to do errands or took the dog for her exercise.

Note: I haven’t mentioned it here, but Kim and I got a dog. Near the end of our trip, we stopped to visit my cousins in Tahlequah, Oklahoma. They had a littler of seven puppies, and Kim fell in love with the runt. We adopted her, named her Tahlequah, and brought her along for the last three weeks in the motorhome. Since returning to Portland, Tally has probably been the dominant theme in our lives. Puppies need a lot of attention.

Speaking of the new dog, Kim and I also adopted two kittens recently. According to my time inventory, I’m spending a full 2-1/2 hours per day with the pets. The cats don’t require much effort, of course (although they’re happy to play with humans), but Tally takes 3-5 hours each day, which Kim and I split between us. She needs two daily walks and plenty of play around the house. So far, we’ve been great about engaging with her. We hope this produces a happy, healthy dog in the long run, one that needs less time. (Fingers crossed!)

Finally, I’ve been averaging one hour per day with family and friends. On paper, that doesn’t actually sound like a lot, but turns out it’s actually quite a bit compared to most people.

The Bad

I wouldn’t be writing this post if I were doing a good job with time management. I’m not. I’m wasting more than thirty hours each week on non-productive activities. Like what?

Like, I spent an average of 2-1/2 hours each day watching TV and movies. Yikes! For a guy who says he doesn’t watch much TV, that’s an awful lot of TV. All told, that’s 17-1/2 hours I could have used for something more rewarding. To be fair, seven of those hours came when Kim and I decided to have a movie night. And two more were devoted to watching my Portland Timbers defeat the Seattle Sounders. But still…

But that’s not all.

I also frittered away thirteen hours and fifteen minutes on what I consider computer-based time-wasters: browsing Reddit, playing Hearthstone, and so on. That’s nearly two hours per day of time lost. Not good.

Aside from thirty hours of total wasted time, I lost hours in other ways.

For example, I spent a total of four hours in the car last week, which is just over half an hour per day. That might not sound like much, but it’s a lot for me. That’s time I’ll never get back.

It took me over eight hours to do chores and errands last week. That seems like a lot. Now part of that was because I did a deep clean of the house on Thursday, it’s true. And another part is because I tend to walk for my errands, which means they take a bit longer. All the same, this seems like a lot of time to have used for menial tasks. Maybe I can find ways to be more efficient?

Finally, I averaged nine hours and twenty minutes of sleep per night. WTF? When did I start hibernating? In the olden days, I was perfectly content with 7-1/2 hours per night. And often I could get by with six hours per night. I’ll bet that I could still get by with less sleep, but I got into the habit of sleeping tons during our roadtrip.

The Ugly

So, that’s where my time is going. And it’s not pretty. But perhaps even worse is where I’m not devoting my energy. My stated number-one goal is to build and promote Money Boss, my new financial blog. But am I doing that? No, I am not.

Last week, I only spent 7-1/2 hours writing material for Money Boss — and most of that came on Sunday morning. I consider this my top priority, yet I’m not treating it as such. This needs to change.

I spent another 7-1/2 hours working on Money Boss business matters last week: answering email, preparing talks, tinkering with the website. That’s a total of fifteen hours devoted to my business. I want to double that. I want to spend 30-40 hours each week on Money Boss and related projects.

Meanwhile, I’m not taking care of me. Over the past seven days, I allocated a mere four hours to personal care and self-improvement — and most of that was stuff like showering and shaving! I did take an hour to practice Spanish mid-week, and I took my usual hour to work on my personal finances on the weekend. But that’s it. This too needs to change.

Time to Change

In order for an exercise like this to be useful, you’ve got to be completely honest about your habits. And you can’t try to make changes during the assessment period. When you initially log your spending, your eating, or your time, your goal is to document what you’re doing in normal day-to-day life. If you try to make changes during the assessment period, you’re defeating the purpose.

Now that the assessment period is over for me, it’s clear what I need to do.

First up, I’d like to find at least two hours more per day to devote to Money Boss. And I’d like that time to be structured so that I know it’s there and I can use it productively. Those are two separate problems.

I feel like there are several ways I can approach the first part of the problem. Just as you should tackle the big things in your household budget before trying to pinch pennies on the smaller line-items, I’m going to start by trying to trim the biggest timesinks.

I can create more time in my day by:

  • Sleeping less. I should be able to easily move to 7-1/2 hours of sleep per night, which would free up nearly two hours per day. Boom! There’s fourteen hours per week — almost the amount I want to find for working on business.
  • I don’t want to eliminate TV, movies, websurfing, and videogames from my life. I like spending a bit of time on those hobbies. But do I need to spend four hours and twenty minutes per day on these things combined? Hell no! If I budget two hours per day for time-wasters, I think that’s plenty.

With these two changes alone, I’d free four hours and fifteen minutes each day to spend on more important things, such as business and personal growth. For instance, if I take three of those hours for Money Boss, that’ll give me 36 hours per week of work. Perfect. And if I use the other hour and a quarter I’ve freed up to work on becoming a better person, that’ll give me nearly two hours a day for self-improvement. Nice.

The second part of the problem is more difficult. Where do I put this time in my schedule? The ideal situation would be to wake early or go to bed late. I like going to bed with Kim, so that means my only option is to wake early. I’ve done well with rising early in the past, but by that I mean 5:30 or 6:00. To do what I want to do, I’m going to have to wake even earlier. I’m going to need to get up at 4:00 or 4:30, make coffee, and get directly to work.

Another option is to wake at 4:30, go to the 5:00 Crossfit class, come home and walk the dog, then sit down to work from eight until noon. Actually, thinking out loud, that’s probably the best option. It’ll suck at first — no question! — but in the long run, I’ll be much more productive.

The Ideal Schedule

So, there you have it. After all that, I’ve arrived at an “ideal schedule”. It looks something like this:

Monday, Wednesday, Friday
04:30 wake
04:45 drive to gym (sorry, Mr. Money Mustache)
05:00 Crossfit
06:15 drive home
06:30 take the dog for a walk
08:00 grab breakfast and sit down to work
13:00 end work, eat lunch (with somebody, if possible)
14:00 personal development
16:00 go into evening mode

Tuesday, Thursday
04:30 wake, grab coffee, start working
06:30 take the dog for a walk
08:00 grab breakfast and resume work
13:00 end work, eat lunch (with somebody, if possible)
14:00 personal development
16:00 go into evening mode

Look at that! With this schedule, I’ve built in 29 hours of work — and that doesn’t count afternoons or weekends. I love it. I’ve also built in ten hours for self-improvement. Yay!

I like this schedule because:

  • I’m free to do as I please after four o’clock every weekday afternoon.
  • Aside from Crossfit on Saturday mornings, my weekends are entirely free.

The challenge for me is to be militant about protecting my mornings. That’s my time. No meetings, no appointments, no errands. Only my priorities. It can be done. (I’ve done it before!)

Today is my second day on this ideal schedule. Yesterday morning, I woke early and went to Crossfit. I didn’t make the 5 a.m. class, but I did make it to the six o’clock session. Then I came home and walked the dog. Then I worked until one. And this morning, Kim and I got up together at 4:45. Here, two hours later, I’m done with this article and ready to take the dog for a walk. (She’s ready too!)

I have high hopes that this ideal schedule will allow me to get stuff done and give me plenty of time left over for play.

Note: By chance, my pal Chris Guillebeau recently published a related article: Eight ways to have more time.

Teaching an Old Dog New Tricks: How I’m Taming Email and Tab Overload

After nearly two weeks, Kim and I are finally feeling settled here in Savannah. We’re learning the layout of the city, and discovering how to get around our neighborhood. (I like to walk almost everywhere, which is a challenge in the South. But I’m making it work.)

Both of us have started working on our respective online projects too. Kim is taking Steve Chou’s online commerce course, and last week placed her first order for sample products from China. I’ve been learning my mailing list software, and last Friday sent out the first test email for Money Boss. (Here’s the online version of that test email.) If all goes according to plan, I’ll send out my first real Money Boss email later this week. And once the designer is finished with the website, we can launch the darn thing!

I’ve been disconcerted, however, to find that I’m struggling at times to get work done on Money Boss. I’m making great progress, sure, but not as much as I’d hoped. I get distracted. Blame it on my ADHD or blame it on simple lack of willpower, but I have too much email to wade through and too many open tabs in my browsers. I feel overwhelmed.

Because of this, I’m actually getting more work done when I leave my computer and go for a walk. I carry a notebook with me so that I can scribble down stuff as I stroll through the nearby marsh/forest. (I’m not sure what to call this sort of terrain.) But this isn’t an ideal way to work. I want to be able to sit at my computer and get stuff done. The fact that I can’t has been very frustrating.

So, yesterday morning I decided drastic measures were in order. I sat down at my computer and gave myself a workflow makeover.

Too Many Tabs

You see, part of the problem is that I’ve been doing things the same way for years. In some cases, decades. And nothing about my workflow has been thought out. It’s all just sort of evolved over time in a haphazard sort of way. It’s less than ideal.

“How can I improve the way I do things?” I asked myself. “What are the things that frustrate me and slow me down? What are the things that make me feel overwhelmed?”

The first thing I tackled was my problem with tabs. I’m the sort of guy who has dozens of tabs open in his browsers (yes, plural) at any given time. Yesterday morning, I had nine browser windows open between Chrome and Safari, and each window had 8-12 open tabs. You do the math. No wonder I always feel overwhelmed by my browser! This seemed like a good place to start my workflow makeover.

When I thought about why I had so many open tabs, I realized that the pages fell into a handful of categories:

  • My email and social media tabs.
  • The sites I read regularly.
  • Articles I want to read when I have time.
  • Articles I’ve already read and want to save for later.
  • Pages I’m actively using to complete my work.

Obviously, the latter group of tabs is acceptable — but they could all fit in a single browser window. But the other pages? There’s no reason I should have all of them open on my computer. I set about finding ways to keep them closed.

Taming Email and Subduing Social Media

Long ago, when the internet was young, I managed my email with a stand-alone program called Eudora. When Eudora became defunct (2007? 2008?), I switched to Mac Mail. Mac Mail was terrible, so I opted for web-based email. The problem with this? For one, more browser tabs. (I have three email accounts that I use regularly.) For another, I have a bad habit of checking my email tabs over and over and over again.

My best bet, I decided, was to return to a stand-alone email client. I bit the bullet and set up Mac Mail again. We’ll see how it goes. I don’t love it, but it helps me get email out of my browser. (For a program that’s been around for so long, it has some severe problems.) If it doesn’t work well, I’ll try to find another option. Anyone have recommendations?

At the same time, I tackled social media. I’m not a huge sucker for Facebook, but it does drain time now and then when I ought to be focused on other stuff. So, I installed the Kill News Feed Chrome extension. I can still see notifications and I can still post to Facebook groups, but I can’t look at cat photos are read about what my friends have been up to. Now I need to pull out my iPhone or iPad to waste time in this way.

Plus I set up a Buffer account, which will allow me to schedule posts to Facebook and Twitter. Now I can batch-process my social media work once each week. Yay!

My Reading List

Next, I had to refine the way I read the web. Instead of browsing to my favorite sites and leaving open tabs with articles to read later, I decided to relegate most of my reading to my iPad. (I don’t do work on my iPad. I use it purely for entertainment at the end of the day, which is a good time to read the interesting articles I’ve found.)

I divided the sites I read regularly into three groups:

  • For the sites I value most, I subscribed by email. I don’t like getting swamped with email updates (which is why I intend to keep Money Boss emails to a minimum), but I don’t mind getting occasional messages from places like Nerd Fitness, James Clear, Afford Anything, and Mr. Money Mustache.
  • I subscribed to other sites I like by RSS. Yes, I know RSS seems to be dying, but I think it’s still a great way to get updates. Because I already had Reeder installed on my iPad, I downloaded the desktop version of the app. Now I can sync sites between devices.
  • Finally, I banned Reddit and Wimp and similar sites from my browser. I don’t know a way to actually block myself from these time-wasters, but I found iPad apps for each and will do my best to train myself to not open them on my laptop.

Once I’d set up my reading list, the next problem was figuring out what to do when I find articles I want to read later. I find interesting stuff all the time that I can’t (or don’t want to) read at the moment. In the past, I’ve just left these articles in open tabs — tabs that sit there for weeks at a time. (Or months! As I was cleaning things up yesterday, I realized I’d had one article open since late May. Yikes.)

I remembered that I once downloaded an app called Instapaper, which was designed to do exactly what I wanted: save interesting articles for later reading. A quick search revealed the app still exists and that there’s a desktop client that syncs with the iPad. Perfect. I installed the Chrome extension and quickly archived all of my open tabs. (I’m not sure if I can tag or categorize the articles I save. It’ll be nice if I can, but it’s not a dealbreaker if I can’t.)

Lastly, I had to find a way to save websites and articles for future reference. The obvious solution was Evernote. I’ve had an Evernote account for five yeas, but have never been able to incorporate it into my workflow. Now, however, I see that it fits perfectly into what I’m trying to accomplish. Whenever I need to save something (whether on the web or in Instapaper), I’ll simply funnel it to Evernote.

In theory at least, this new workflow should keep my open-tab problem to a minimum. Best of all, it lets me offload my reading lists to my iPad, which is where I prefer to consume this sort of stuff anyhow.

Writing with Purpose

The final problem to solve? How to write.

I’ve been using BBedit (and/or Text Wrangler) since the 1990s. It’s great. Except that it’s a Ferrari when all I need is a Honda Civic. So, I looked around at other text editors. I found Sublime Text 2.

Why a text editor?I use a text editor for all of my writing. People often ask why. “Because I can’t use a typewriter,” I sometimes joke, but it’s not far from the truth. When I write, all I want to do is write. I don’t need the fancy stuff that comes with a word processor. And I don’t like composing in a web browser (too many things can go wrong). A text editor lets me focus only on writing. It’s just what I need.

Surprisingly, Sublime is, well, sublime. In fact, it’s almost perfect for me. The interface is clean clean clean. I’m able to customize the display (I prefer light text on a dark background). It has handy HTML syntax highlighting. And there’s a distraction-free mode. I’ve only been using it for about an hour — to write this article — and I love it already.

Back to Work

There you have it: In just a couple of hours on a Sunday morning, I managed to overhaul my entire workflow. I upgraded my computer to the latest version of the operating system, changed the way I read articles on the internet, and — I hope — made myself a more productive writer.

I’m not sure if these changes will stick, but I suspect they will. It’d be awesome to stop getting distracted and frustrated, and instead get more done!

(Obviously, if you have any suggestions for how to reduce distractions and improve productivity, I’d love to hear them. What’s worked for you? What hasn’t?)

Checklists for Daily Life

Recently, one of my readers pointed me to an old New Yorker article from Atul Gawande. In “The Checklist”, Gawande describes how one simple change seems to be revolutionizing medicine: the use of checklists.

Modern medicine is complicated. There’s a lot of stuff that doctors and nurses need to know and do in order to provide effective care. Health-care professionals are smart and capable, but they’re also human. It’s easy to forget (or casually neglect) important details during the heat of the moment or the crush of monotonous routine.

That’s where checklists come in: By creating and using checklists for important procedures, health-care providers can be certain that they haven’t forgotten to do something important. Gawande’s article explains that pilots have used checklists for decades to make sure they don’t forget about important steps in prepping and flying their planes. Now, hospitals are realizing that checklists can help them prevent infections and save lives too.

Gawande’s article is great — interesting and insightful — and you should read it if you haven’t already. (I readily admit I may be the last person on Earth to have seen it since it was published seven years ago.)

For me, this idea of checklists has more profound personal implications.

One of the side-effects of my ADHD nature is that I often forget to do the most basic things. I forget to brush my teeth, to wash my face, to comb my hair. I forget to close cupboards, put dishes in the dishwasher, pick up my dirty clothes. It’s not that I don’t care about these things — I do care — but that I get distracted and forget to finish what I was doing. (“Complete the cycle,” Kim tells me when she notices I’ve left something out on the counter once again. She means that I should follow one action complete to the finish before moving onto something else.)

It occurred to me after reading Gawande’s article that checklists might help me manage my life more effectively. One common ADHD coping mechanism, one that I’ve learned to love, is the to-do list. If something needs doing, it’s important for me to get it out of my head and onto a piece of paper because otherwise I’ll forget. I keep a running to-do list on a whiteboard in my office.

Actually, I keep three lists:

  • One list for high-priority tasks (“prep laptop to sell”, “do year-end business finances”).
  • Another list is for medium-priority tasks (“get maintenance on Mini”, “sort storage unit”).
  • A final list for low-priority tasks (“repair grandfather clock”, “learn three songs on guitar”).

My to-do list is great, but there’s a weakness. It doesn’t capture items that need to be done every single day. To that end, inspired by Gawande’s article, I’ve decided to adopt a series of checklists to help me stay focused, to help me establish a routine.

I have one for morning:

Weigh-in
Drink a glass of water
Wash face
Moisturizer
Take meds
Get ready for gym
Eat a healthy breakfast
Inbox zero
Brush teeth
¡Exercise!

I have one for during the day:

Eat a healthy snack
Drink greens powder
Take fish oil
Shower and shave
Read 30 minutes
Write something substantial
Eat a healthy lunch
Brush teeth
Drink a glass of water
Practice guitar
Practice Spanish
Run errands
Complete one to-do item
Inbox zero
¡4pm Clean sweep!

And I have one for before bed:

Perform a brain dump
Record calories and exercise
Flip checklist on computer
Brush teeth
Wash face
Moisturizer
Take meds
Drink a glass of water


As you can see, the things I’m asking myself aren’t tough. In fact, most are easy. For some of you, this may seem crazy. Checklists for basic life tasks? Who needs that!?! Well, I need that. In fact, even with checklists, these things can be a challenge. I can quickly become blind to the checklists, can begin to ignore them.

One of my goals for 2015 is to force myself to go through each list every day. My hope is that in time, all of this stuff will become routine. I realize that I probably won’t get every item done every day, and that’s okay. The important thing is for me to get in the habit of doing most of these things on most days. If I do, I’ll be a better man.

The Big Rocks: How to Prioritize Your Life and Time

You lead a busy life. There never seems to be enough time to do the things you really want to do, the things that make you happy. You’re too preoccupied with work, errands, and other demands placed upon you by the outside world.

In Work Less, Live More, Bob Clyatt argues that you can make time for the important stuff. The secret, he says, is to prioritize, and he offers an analogy. (I’ve learned recently that this idea may have originated with Stephen R. Covey in his book First Things First.) Here’s how it works:

Imagine you have a jar. You want to fill this jar with some rocks and some sand. What’s the best way to do it?

  • One way is to add the sand to the jar first and then add the rocks. If you did this, however, you’d quickly find that it’s impossible to make everything fit. With a layer of sand at the bottom of the jar, there’s no room for the rocks.
  • On the other hand, if you begin by putting the rocks in the jar, when you pour in the sand it will sift downward to fill in the gaps and the cracks between the rocks. Everything fits.

Here’s a video that demonstrates this idea in action:

This same principle applies to your personal life. You can achieve well-being by prioritizing the Big Rocks in your life. This may sound elementary, and you may be tempted to ignore this advice. Don’t. This one idea revolutionized my life. It made me happier and more productive. By focusing solely on the things that were most important to me — by making room for the Big Rocks — I was able to reclaim my life and time.

A few years ago, after first reading about this idea, I sat down and drafted a list of the things that were most important to me. I decided that my Big Rocks were fitness, friends, writing, Spanish, and travel. If these weren’t in my jar, I wasn’t happy. So, I made sure to squeeze these in before anything else. Once these rocks were in place, once these things were on my calendar, then I’d fill the remaining space with the sand — television, email, errands, and so on.

During the past year, I allowed the sand to squeeze out some of my big rocks. For instance, I stopped exercising. I used to say that “fitness is job one”. I grew complacent, though, and fell out of the habit of going to the gym. Fitness was no longer a job at all! Instead, I put more sand in my jar.

Last week, I sat down to re-examine my schedule and my priorities. I realized I wasn’t spending any time on Spanish or exercise. I immediately made changes. I returned to my Crossfit gym (which has been humbling) and I set aside time to study Spanish.

How can discover your Big Rocks? To construct your ideal schedule, you have to become clear on what your priorities are. We’ll explore a couple of ways to do that in the weeks ahead.

Becoming Proactive

Julian B. Rotter developed the locus of control concept in 1954 as part of his social-learning theory of personality. Stephen R. Covey popularized the idea in 1989 with his best-selling The Seven Habits of Highly Effective People.

Like Mihály Csíkszentmihályi, Covey believes that we filter our experiences before they reach our consciousness. “Between stimulus and response,” he writes, “man has the freedom to choose.” Our self-awareness, imagination, conscience, and independent will give us the power to select how we’ll respond to each situation in life.

Covey says there are two types of people: proactive and reactive.

  • Proactive people recognize that they’re responsible for how they respond to outside stimuli. In Rotter’s terms, they have an internal locus of control. They don’t blame circumstances, conditions, or conditioning for their state. They believe their existence is largely a product of personal choice derived from personal values.
  • Reactive people believe their condition is a product of their physical and social environments. They have an external locus of control. Their moods are based on the moods of others, or upon the things that happen to them. They allow the outside world to control their internal existence.

To illustrate the difference between proactive and reactive people, Covey discusses how we focus our time and energy.

We each have a wide range of concerns: our health, our family, our jobs, our friends; world affairs, the plight of the poor, the threat of terrorism, the state of the environment. All of these fall into what Covey calls our Circle of Concern.

Within our Circle of Concern, there’s a subset of things over which we have actual, direct control: how much we exercise, what time we go to bed, whether we get to work on time; what we eat, where we live, with whom we socialize. These things fall into what Covey calls our Circle of Influence, which sits inside our Circle of Concern.

According to Covey, proactive people focus their efforts in the Circle of Influence. They spend their time and energy on things they can change. This has two effects. First, proactive people actually do affect change in their lives; and as they do so, their Circle of Influence expands.

On the other hand, reactive people tend to focus on their Circle of Concern. They spend their time and energy on things they’re unable to influence (or can influence only with great difficulty). They try to change other people, to correct social injustices, to shift thought patterns of states or nations. Their efforts are largely frustrating and futile. What’s more, as they focus on their Circle of Concern, their Circle of Influence begins to shrink from neglect.

Any time you shift your attention from your Circle of Influence to your Circle of Concern, you allow outside forces to control you. You place your happiness and well-being in the hands of others. If you don’t act for yourself, you’re doomed to be acted upon.

But what about about luck? Aren’t there times when we really are at the mercy of the world around us? Of course. But our responses are always our own. Eleanor Roosevelt said, “No one can hurt you without your consent.” Covey agrees:

It’s not what happens to us, but our response to what happens to us that hurts us. Of course, things can hurt us physically or economically and can cause sorrow. But our character, our basic identity, does not have to be hurt at all. In fact, our most difficult experiences become the crucibles that forge our character.

Shit happens. Shit happens to everyone. Ultimately, who we are and what we become is determined not by the shit that happens to us, but how we respond to that shit. Remember Reinhold Niebuhr‘s famous serenity prayer:

God grant me the serenity to accept the things I cannot change, the courage to change the things I can, and the wisdom to know the difference.

Most people are reactive. It’s likely that you’re reactive too — at least to some degree. Don’t fret. I’m reactive also. But with time and effort, I’ve managed to shift from an external locus of control to one that’s primarily internal. You can too.

Focus on the things you can control. Use that control to remove constraints and complications from your life. Strengthen and stretch your Circle of Influence. This is the only path to changing your Circle of Concern. You have no control over the hand you’re dealt, but you can choose how to play the cards.

Here’s a simple exercise from Seven Habits: For thirty days, commit to working only on your Circle of Influence. How? Keep your commitments, to yourself and others. Don’t judge or criticize other people, but turn your attention inward. Don’t argue. Don’t make excuses. When you make a mistake, accept responsibility and fix it. Don’t blame or accuse. When you catch yourself thinking “I have to…” or “If only…”, stop yourself and choose to reframe the thought in a more positive light. As far as possible, accept responsibility for your circumstances, actions, and feelings.

Action Comes First: Coping with Fear and Procrastination

Every morning, Kim wakes at five o’clock to get ready for work. Most days, I just lie there. “I don’t need to get up,” I think. “I’ve nowhere to go.”

But I’ve learned that if I don’t get up, I regret it. If I stay in bed, I don’t make it to the gym. I miss work deadlines. I have less time to do the fun stuff, like hiking, and reading, and riding my motorcycle.

So, I get out of bed. I get dressed. As unappealing as it sounds, I go outside for a walk or a run — even when it’s raining (as is frequently the case here in Portland). The first few minutes suck. I’m tempted to go back to bed. Before long, however, I find I’m actually enjoying myself. I return home invigorated, eager to get things done.

Rain run

If I were to wait for motivation, I’d sleep all day. By forcing myself to take action, I find the motivation that was missing before.

Feeling Good is a popular self-help manual by David Burns. The book helped a younger me through an extended bout of depression. Part of the solution was to overcome my chronic procrastination, procrastination brought about by fear. In Feeling Good, Burns describes the problem.

Individuals who procrastinate frequently confuse motivation and action. You foolishly wait until you feel in the mood to do something. Since you don’t feel like doing it, you automatically put it off. Your error is your belief that motivation comes first, and then leads to action and success. But it is usually the other way around; action must come first, and the motivation comes later.

Action primes the pump.

Anxiety is largely self-doubt and insecurity — an underlying belief that you cannot handle whatever is before you. Anxiety often causes fear and procrastination. Because of this, preparation plays a key role in mitigating fear.

When you prepare — to speak to a crowd, to hike through a bear-infested forest — you decrease your doubt. You can’t eliminate the possibility of failure, but you can drastically reduce the odds against you. You rehearse possible situations. You practice the required actions. You allow your imagination to explore (and cope with) worst-case scenarios. In short, you prime the pump, which prepares you to do your best.

And that’s the important thing: If you always do your best and you do what’s right, then you needn’t fear the results. Sure, bad things will happen sometimes. But if you’ve done well and done what’s right, the negative outcome isn’t your fault — it’s just how things are. If you’re unprepared, however, you must own the negative results.

When we’re prepared, we feel competent. When we feel competent, we feel confident. When we’re confident, our fears fade into the background.

Photo by Antony Mayfield.

Action Cures Fear

Note: Today, as with every Monday during 2014, I’m publishing a short “chapter” from my unpublished ebook about fear, happiness, and freedom. Astute readers will recognize that much of this particular chapter appeared as blog post at this site last May.

Saying “yes” is the first step to fighting fear and living a life without regret. But saying “yes” isn’t enough by itself. To cure fear, you must also take action.

My friend Cody is a personal trainer. He coaches athletes to lift more and run father than they believe they’re able. Cody says one key to achieiving peak performance is overcoming fear.

When lifting weights, for instance, many athletes — especially novices — become intimidated. They may be physically capable of living a given weight (and may have even lifted that very weight in the past), but they’re afraid to do so; they think about what might happen if they drop the bar. Others might imagine the pain and suffering that comes from running a marathon, the long hours of work ahead, and allow those thoughts to stop them from attempting the race.

Cody says that successful athletes overcome their fear by turning off their brains and taking action. Instead of waiting for the moment when fear subsides — a moment that might never come if she keeps thinking about it — the veteran forces herself not to think about what she’s doing. She simply does it. She lifts the weight or scales the wall or dives into the pool. She keeps running and doesn’t think about the distance that remains.

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At the start of the classic science-fiction novel Dune, our young hero is put to a painful test. To calm himself and focus his mind, he recites this litany against fear:

I must not fear. Fear is the mind-killer. Fear is the little death that brings total obliteration. I will face my fear. I will permit it to pass over me and through me. And when it has gone past I will turn the inner eye to see its path. Where the fear has gone there will be nothing. Only I will remain.

If fear is the mind-killer, then action is the fear-killer. To overcome fear, you must reach a point where you’re no longer thinking — only acting. Thought creates fear; action kills it.

Cody’s insight isn’t new. Motivational speaker Brian Tracy has said, “If you want to develop courage, then simply act courageously when it’s called for. If you do something over and over again, you develop a habit. Some people develop the habit of courage. Some people develop the habit of non-courage.”

And in The Magic of Thinking Big, David J. Schwartz writes, “Action cures fear. Indecision, postponement, on the other hand, fertilize fear…When we face tough problems, we stay mired in the mud until we take action. Hope is a start. But hope needs action to win victories.”

Schwartz proposes a two-step plan to build confidence and destroy fear:

  1. Isolate your fear. Determine exactly what it is that scares you.
  2. Take action. Figure out what action will counter your fear, and then do it.

“Hesitation only enlarges, magnifies the fear,” Shwartz writes. “Take action promptly. Be decisive.”

Often what we’re actually afraid of is the unknown. We like certainty, and choosing to do something with an uncertain outcome makes us nervous. The initial step into the unknown can be scary. But after the first, each subsequent step becomes easier and easier. When you act, you remove the mystery.

For years, I was frightened to speak in front of crowds. I avoided it. And when I agreed to speak, I put off preparation until the last possible moment. But when I began to say “yes” to offers and opportunities, I had to learn to speak in front of crowds. At first, I didn’t like it. But over time a funny thing happened. The more talks I gave, the better I got — and the more I enjoyed it. I’m still not great at it, but my fear fades a little more each time I step on stage. Action is curing my fear.

You Make Your Own Luck

Luck is no accidentWhat we think of as “luck” has almost nothing to with randomness and almost everything to do with attitude. According to psychologist Richard Wiseman, only about ten percent of life is truly random; the remaining ninety percent is defined by the way we think. Wiseman says we have more control over our lives — and our luck — than we realize.

John Krumboltz and Al Levin, the authors of Luck is No Accident, agree. In that book, they write:

You have control over your own actions and how you think about the events that impact your life. None of us can control the outcomes, but your actions can increase the probability that desired outcomes will occur. There are no guarantees in life. The only guarantee is that doing nothing will get you nowhere.

This has certainly been true in my own life. When I sat at home, afraid to do things and meet people, I was “unlucky”. Once I took action, my fortunes changed.

Wiseman says that “lucky” people share four attributes:

  • Lucky people make the most of opportunity. This is more than just being in the right place at the right time. Lucky people must be aware when an opportunity presents itself, and they must have the courage to seize it.
  • Lucky people listen to their hunches. They heed their gut instincts.
  • Lucky people expect good fortune. They’re optimistic. They think win-win. They make positive choices that benefit themselves and others.
  • Lucky people turn bad luck into good. They fail forward, learning from their mistakes and finding the silver lining in every cloud. There’s a Spanish saying, “No hay mal que por bien no venga,” which can be roughly translated as, “There is no bad from which good could not come.” Lucky people believe this.

Our attitudes produce our luck.

In Impro, Keith Johnstone’s book about improvisational theater, he writes:

People with dull lives often think their lives are dull by chance. In reality, everyone chooses more or less what kind of events happen to them by their conscious patterns of blocking or yielding.

This, my friends, is truth — perhaps the fundamental truth.

Choice is the backbone of our year-long exploration into life and meaning. The theme will appear repeatedly in the weeks and months ahead, and not just when discussing luck and fear.

At the heart of happiness is choice. We make meaning in our lives through our choices. At its core, freedom is about the ability to choose. And our financial states — for good or ill — are largely defined by choice.

“Everyone chooses more or less what kind of events happen to them.” Learn this quote, and learn to love it. Because you already live it, whether you know it or not.

Winning the Jackpot

Seven years ago, taught myself to say “yes” to the opportunities life presented. My newfound willingness to meet people and try things has paid off in some big ways.

In 2008, for instance, I received an email from a blog reader. He’d be in Portland the following week and wanted to know if I had time to meet for lunch. “Sure,” I said. “Let’s do it.”

I met the reader and his wife at a local Thai restaurant. We had a great conversation. I was impressed by his story and his drive. I gave him blogging tips. He told me stories about traveling the world. His wife showed me how to stretch my injured hamstring.

Over the next year, my new friend shared a couple of guest posts at Get Rich Slowly. He stayed at my house one night when he got stranded in Portland.

Eventually, this guy — whose name was Chris Guillebeau — moved to Portland. Our friendship grew. In 2010, I joined Chris for a train ride from Chicago to Portland. On that trip, he shared a crazy idea. “I want to create a conference and hold it in Portland. I want you to be on the planning team,” he said. For the next three years, I helped to organize the World Domination Summit, which has grown into a grand party for 3000 people.

Success breeds success. When you do something well, you open doors to new opportunities. When you fail to act, doors remain closed.

In my case, saying “yes” to lunch with one stranger has had a ripple effect that continues to spread throughout my entire life. Because of that one action, I’ve met hundreds of incredible people, some of whom have become close friends. I’ve traveled to Norway. I’ve spoken on stage before one thousand people. And so on. This very article — and the ebook I’m currently scrambling madly to finish — is a direct result of me overcoming my fears and taking a tiny risk. The downsides were negligible, but the payoff has been enormous.

This is only one example of the huge jackpots I’ve received from saying “yes” to opportunities that I would have ignored before. At times, it feels like I’ve won the lottery. In fact, the lottery is the perfect metaphor for what happens when you embrace new experiences and new opportunities.

The Power of Yes

For a long time, I was afraid to try new things, to meet new people, to do anything that might lead to failure. These fears confined me to a narrow comfort zone. I spent most of my time at home, reading books or playing videogames. When opportunities came to try new things, I usually ignored them. I made excuses. I wasn’t happy, but I was complacent. I was safe.

Then I read a book called Impro by Keith Johnstone. It changed my life.

Impro is a book about stage-acting, about improvisational theater, the kind of stuff you used to see on the TV show Whose Line Is It Anyway? I’m not an actor, nor do I want to become one, but several of the techniques described in the book were applicable to my everyday life.

In one section, for example, Johnstone explains that in order for a scene to flow, an actor has to take whatever situation arises and work with it. She needs to accept and build upon the actions of her fellow actors.

Once you learn to accept offers, then accidents can no longer interrupt the action. […] This attitude makes for something really amazing in the theater. The actor who will accept anything that happens seems supernatural; it’s the most marvelous thing about improvisation: you are suddenly in contact with people who are unbounded, whose imagination seems to function without limit.

I thought about this passage for days. “What if I did this in real life?” I wondered. “What if I accepted offers and stopped blocking them?” I began to note the things I blocked and accepted. To my surprise, I blocked things constantly – I made excuses to not do things because I was afraid of what might happen if I accepted.

  • When online acquaintances asked to meet for lunch. I’d refuse. I was scared they might think I was fat or stupid. (Or that they might be an axe murderer!)
  • When a local television station asked me to appear on their morning show as a financial expert, I was afraid of looking like a fool, so I refused.
  • When a friend wanted me to join him to watch live music at a local pub, I declined. I’d never been in a bar (yes, I’d led a sheltered life) and was nervous about what might happen.
  • When another friend asked me to bike with him from Portland to the Oregon Coast, I said no. It was a long way. It seemed difficult and dangerous.

These are only a handful of examples. In reality, I blocked things every day. I refused to try new foods. I didn’t like to go new places. And I didn’t want to try new things. Or, more precisely, I wanted to do all of this, but was afraid to try. Because I focused more on the possible negative outcomes than the potential rewards, I avoided taking even tiny risks.

After reading Impro, I made a resolution. Instead of saying “no” to the things that scared me, I’d say “yes” instead.

Whenever somebody asked me to do something, I agreed (as long as it wasn’t illegal and didn’t violate my personal code of conduct). I put this new philosophy into practice in lots of ways, both big and small.

  • When people asked me to lunch, I said yes.
  • When people contacted me to make media appearances or do public speaking gigs, I said yes.
  • When friends asked me to go see their favorite bands or to spend the evening chatting at a bar, I said yes.

As a result of my campaign to “just say yes”, I’ve met hundreds of interesting people and done lots of amazing things. I’ve eaten guinea pig in Perú and grubs in Zimbabwe. I’ve climbed mountains in Bolivia and snorkeled in Ecuador. I’ve learned to love both coffee and beer, two beverages I thought that I hated. I’ve learned to ride a motorcycle. I’ve shot a gun. I’ve gone skydiving and bungie-jumping. I wrote and published a book. I sold my website. I took a monthly column in a major monthly magazine.

These things might seem minor to natural extroverts, but I’m not a natural extrovert. I’m an introvert. These were big steps for me. These experiences were new and scary, and I wouldn’t have had them if I hadn’t forced myself to say yes.

Note: Long-time readers are well aware that I first wrote about the power of yes nearly seven years ago. As we continue this year-long exploration of fear, happiness, and freedom, we’ll inevitably retrace some familiar territory. That’s okay. It’s good to see how these old insights fit into a larger whole.